Starting a NEW Club

Register your new club on Sports Engine for the 2025 -26 season here.

Fill out the form so your club is set up in the Sports Engine system.

Full access to your Sports Engine HQ is not available until you have a clear background screening and Safe Sport training completed. Sports Engine will contact you at some point. BE AWARE they will try to sell you a website option. You do not have to purchase anything. So do not feel pressured. The basic registration site is free.

Figure what you need to charge for each player. Be sure to have a contract with your player/parent explaining what you will give the player for their money.

Each player and any adult associated with the team/club needs to register online. Go to the Pioneer Region website and click on the membership tab. Players will purchase a $10 tryout membership to get them into the system. The clubs will pay the remaining ($40) of the membership fee to Pioneer Region.

Adults will pay all fees online…membership ($50) and background screening. ($14)

The $50 pays for the USAV membership plus a secondary medical insurance and the region will provide proof of insurance for your practice facility if needed for the club.

All adults associated with the club/team must do Safe Sport and have a background screening( takes 5 to 10 business days to complete). Coaches must do IMPACT training. Safe Sport and IMPACT are free online with the membership fee. All need to have a paid member before starting the courses, or there could be a charged fee. There is a Safe Sport refresher course that must be completed yearly after the initial course is taken. IMPACT is one time only and good for life.

Safe Sport will also be required of all players who are 18 years of age…or will turn 18 during the season.

Head Coaches must be at least 18 years of age.

Mail one check from the club to pay for players ($40 each deducting the $10 tryout fee) with a list of names and DOB. Check is made out to Pioneer Region and mailed to:

Nancy Funk
7906 Ferndale Rd.
Louisville, KY 40291

Once the club director is registered, completed their background screening and Safe Sport, the region can issue insurance certificates for facilities used for team practices. There is no fee for this certificate.

If you have any questions, please contact

Nancy Funk | nfunk@twc.com | 502-239-1818

2026 Tryout Dates

Girls season tryouts

Northern KY (And all areas that border the Ohio Valley Region)

July 6, 2026, start date - club/team invites may be sent by clubs for 15 -18-year-old teams with 48 hrs. to sign contract
July 10 -12th, 2026 weekend summer tryout date for 13’s and 14 yr. olds with 48 hrs. to sign contracts
October 16 -18, 2026 weekend fall tryout 10,11,12’s with 48 hrs. to sign contracts

See each Clubs Website for Dates and Times

Clubs may invite their own players prior to these dates for the next season if they desire but no contracts can be offered and signed until:

July 6,2026 for 15’s through 18’s
July 10,2026 for 13-14U’s
Oct.16,2026 for 10,11,12U’s

Girls Fall TRYOUTS

14 and younger tryouts start Saturday Oct. 24, 2026
15 and older tryouts start Sunday November 8. 2026
After the tryout there is 48 hrs. to sign an offered contract

Boys TRYOUTS Pioneer Region

All age boys’ tryouts begin August 15, 2026
After the tryout there is 48 hrs. to sign an offered contract